How to Photograph your Event and Maintain the Guest Experience

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Capturing your live event is essential in documenting your companies efforts in designing and producing the event, not only to showcase your business, but to inspire your staff and thank your clients as well.

But capturing your event with photography or video should not come at the expense of the guest experience, after all, the live event itself is for their enjoyment.

You may have witnessed at many events, photographers/videographers standing in the sight lines of guests for the duration of the event, or placing tripods and camera mounts in guest traffic areas, forcing the guest to move around them.

First and foremost, the performance or invited speaker is for the enjoyment of your guests, and yes, capturing spectacular images of a possible once in a lifetime engagement is important and desired, but that can be accomplished with a little bit of pre-planning.

Always communicate the specifics of your event. Whether you have a single performance, multiple production numbers, speakers, or atmosphere talent. Ask your photographer or videographer not to linger in one area for any length of time. Ask them to refrain from standing in front of seated guests and if a choice needs to be made between the guest having a great experience or “getting the shot”- well, the guest is whom the event was created.

When you communicate the specifics of your live event, the professionals you partner with can work with your concerns and objectives, and still deliver outstanding and spectacular imagery and video while maintaining a positive experience for your invited guests.